Key Personnel Management Ltd

Administration Assistant

Ref: Admin Richmond | Salary: £Neg | Location: Surrey,Richmond, UK | Posted: 04/09/2019


Description

JOB SUMMARY:

We are looking for an Administration Assistant to assist in the running of the office and reception, providing administrative support and an effective facilities service. You will be an excellent communicator, confident in liaising with clients and colleagues alike, be highly proactive with a “can-do” attitude and have excellent organisation skills and attention to detail, as an Administration Assistant.

KEY ACCOUNTABILITIES:

Providing an effective administrative and facilities management service.

Providing front of house reception service including, greeting visitors and operating busy switchboard.

Managing meeting room bookings, ensuring IT equipment and refreshments are provided as per requirement.

Post processing, allocation and distribution including DX.

Handling of legal documents – including Photocopying, Filing and Scanning, collating court bundles.

Data entry, database management, assisting in archiving.

Ordering office supplies, couriers and taxis.

Manual handling and small repairs.

Handling cheques, petty cash and reconciliations.

Additional general office administrative tasks as assigned.

SKILLS/KNOWLEDGE/QUALIFICATIONS/EXPERIENCEREQUIRED:

Experience as an office junior, Admistration Assistant customer service or administrative would be an advantage.

Must have a strong knowledge of Microsoft Office applications.

Excellent time management skills and ability to multi-task and prioritise work.

Strong attention to detail and problem solving skills.

Excellent written and verbal communication skills.

At least 5 GCSEs’ grade A to C or equivalent.

FURTHER DETAILS:

The Administration Assistant must be enthusiastic, and highly pro-active.

Professional and well presented.

Flexible with the ability to manage your time and workload.

Dependable and reliable.

Willing to learn and evolve.

HOURS:

Working hours are 37.5 hrs per week, between the core hours of 8:30-17:30, with an hour for lunch, and flexibility to arrive earlier or stay later when required.

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