Commercial Manager/QS

Ref: Commercial Manager - Senior QS

Salary: Negotiable

Posted: 11/10/2024

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Description

Job Description – Commercial Manager – Brandon Suffolk

Specific duties and responsibilities of the role

Understand the Health & Safety requirements of tenders and contracts
Be responsible for the accurate production of estimates in accordance with the client’s

requirements and best practice.

Check contract/tender documentation and eliminate areas of risk.
Have a full understanding of the local market.
Assist the Branch in developing specific method statements.
Understand the cost base and production levels to secure work for the Branch.
Develop and maintain several specialist subcontract and supplier contacts, sufficient to avoid reliance on any one company.

Ensure production targets are issued and contract CVR’s are set.

Ensure the quality of subcontract orders are sufficient to avoid situations leading to potential claims against the Company.
Monitor all ongoing contract costs against those detailed in the original tender.
Highlight variations from anticipated costs and resolve promptly.
Record all variations, extras etc. and agree with the client.
Ensure that all Company Policies and Procedures are followed.
Make applications for payment on time and in a format agreed with the client to ensure prompt payment.
Ensure submitted invoices are paid on time
Monitor and accrue sales rebates
Approve payments to subcontractors in accordance with Company Policy.
Complete final accounts within the contractual timescale.
Ensure that financial reports accurately reflect the status of contracts in respect of progress, valuations, billings and collectable cash.
Ensure contracts have targets at detail and summary levels, from operative to contract manager
Understand and regularly review cost base of the branch including, labour rates, subcontractors, plant and materials
Support recruitment, induction, performance management and development of:
- Commercial and estimating staff
- Administration staff
Ensure work is delivered to achieve forecast gross margin
Be responsible for Monthly CVR’s in group format
Actively particiate and influence Branch monthly contract portfolio report for review
Monitor cost allocations within the Branch to ensure correct control measures are in place and cost are alloacted correctly and in a timely fashion
Manage invoicing disciplines within the Branch to achieve company debtor day targets
Monitor and assist with the agreement and collection of aged debt
Regularly check and audit purchases, timesheets to deter fraudulent practices and control valuation of WIP to avoid over valuation
Support commercial tender decisions within Branch, contribute to pre-tender submissions and deliver supporting documents & presentations as required
Contribute fully to weekly branch meetings to consider cost, value & progress of projects
Attend and contribute at Regional Management Meetings & National meetings as required
Communicate with regional managers/branch managers on the necessary contract practices to assist in improving commercial performance and mitigate risks of non- payment and dispute culture
Provide commercial assurance through forecasting, project review as required and identification of issues giving rise to commercial risk.
Provide guidance and advice on contractual disputes with clients/main contractors/sub- contractors to strengthen our position in these situations

Assist BM/RM with portfolio analysis, focussing on the following issues: WiP reduction; under-performing contracts; retention release; general branch profitability.
Identify specific projects that are not adequately performing commercially and assist in any way possible to improve performance (potentially through better variation recovery processes, more detailed use of bonus control, applications of extensions of time).
Oversee any large-scale applications for price increases, to ensure all facets of BCIS (TPI’s

etc) have been captured in the calculation of equation.

Participate and assist in negotiations of final accounts, dispute resolution, and any other key contractual matters for high value clients/accounts
Participate in the negotiations with clients in the agreement of rebate levels, based on sound commercial quantitative data
Proactively ensure that employees remain motivated and engaged with the business

Personal attributes and other requirements

Understanding finance

Leading teams

Planning and organising

Managing operational deliver

Problem solving

Developing people to their full potential

Communication

Good communication is a fundamental element of the role to ensure the efficient transfer of information. Good communication will ensure that information is shared timely which will result in more effective working practices. This includes communication with anyone that you may come into contact with such as your colleagues, line manager, clients and suppliers.

Effective communication will also ensure that your message is delivered clearly, concisely and accurately.

Respect

It is expected that you will work professionally in undertaking your duties and treat your colleagues with respect.

Good team worker

It is expected that you will be a good team player by being consistently reliable and provide a consistent quality of work. It is expected that you will demonstrate commitment and loyalty to the Company and act in the best interests of the Company.

We encourage ideas to be shared honestly and clearly and expect that you also respect the views and opinions of others in the team.

Adapting to changing situations is important as is establishing positive work relationships with other team members.

Engagement with other teams

Engagement with various teams within the business will be necessary which includes the following:

Direct Reports
Branch team
Heads of Departments
Directors
External key clients
Subcontractors

Benefits

See description above.

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We acquired a trainee Import Clerk from the company, who were very professional in the way they conducted business and kept in regular contact with us regarding the situation of the candidate. KPM also had available an intense two week one-on-one training course for the candidate at a reasonable rate. The course detailed fundamentals within the shipping industry and the completion of Customs entries and associated topics. We found the training to be of a high standard and well organised. It also enabled other members of staff to continue the daily office task's while the candidate received the training from KPM, thus avoiding a loss in productivity. The training gave the candidate a thorough grounding in the completion of Customs entries and confidence to continue when the training was over. A working manual was also given to the candidate from KPM and a helpline for any questions etc that the candidate may have. We would certainly use this company again in the future for any additional staff and training that may arise.